Effective communication should be guided by the following principles:
1. Principle Of Clarity (should give clear message)
2. Principle Of Objective (should have specific objective)
3. Principle Of Attention ( should draw attention)
4. Principle Of Correctness (should provide correct information)
5. Principle Of Consistency (should be consistent)
6. Principle Of Timeliness ( should ensure proper timing)
7. Principle Of Adequacy ( should contain adequate information)
8. Principle Of Feedback ( should obtain response)
9. Principle Of Network ( should select proper network)
1. Principle Of Clarity
The information or idea to be sent should be able to give clear meaning. Ambiguity should be avoided in the message. Clear communication increases efficiency in the work.
2. Principle Of Objective
Every communication should have certain objective. Without specific objective, communication process becomes useless and waste of time only. Objectives are giving orders and instruction, providing information, getting replies etc.
3. Principle Of Attention
Proper communication should draw the attention of the receiver. Sender should transmit ideas and message as per the feeling, needs, emotion and interest of receiving party.
4. Principle Of Correctness
Effective communication should contain correct and adequate message. Simple and correct language should be used in the message. Correct information, figure and data help to operate organizational tasks smoothly.
5. Principle Of Consistency
Communication should be consistent within the policy of the organization. There should not be any conflict between communication process and policies of the organization.
6. Principle Of Timeliness
6. Principle Of Timeliness
According to this principle, proper time is very important for effective communication. Timely done communication helps to serve purpose and implement the plans of the organization. Delayed communication lose the utility of message and becomes meaning less.
7. Principle Of Adequacy
According to this principle, communication should contain complete or adequate message and information to response or act properly. Inadequate message leads to misunderstanding, conflict and delay in the work. It also reduces work efficiency.
8. Principle Of Feedback
Every communication should obtain feedback or response from the receiver. It helps to judge the effectiveness of the process of communication.
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9. Principle Of Network
Effective and proper communication network should be selected in order to send message to the receiving party timely. Appropriate channel ensures timeliness of communication and enhance organizational performance.
