Office is the nerve center of an organization. It provides an identity to the organization. It is the proof that an organization exists. Without office, organizational functions cannot be performed. Therefore, office is very important for all types of organizations.
The importance of office is indicated by the following points:
The importance of office is indicated by the following points:
1. Service center
An office is a service center. It provides following support services to various departments of an organization.
- Office provides clerical services such as mailing, filing, typing, printing, duplicating and message delivery.
- Office provides supplies, stationary and forms to departments
- Office purchases machinery, equipment and furniture for the organization
- Office is important to safeguard properties of the organization
2. Information center
An office is the information center for the organization. It receives, processes, stores and supplies information. It provides information to internal and external users.
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3. Communication channel
An office serves as a channel of communication. It sends and receives messages both from inside and outside the organization. It is two way channel of communication. It sends instructions of managers to employees and sends suggestions and grievances of employees to managers.
4. Memory center
This is another importance of office because it is a memory center of the organization. It is a storehouse of information about past and present of the organization. The information is kept safely and systematically in files, microfilms and electronic devices.
5. Coordination center
An office serves as a coordination center. It helps to coordinate various departments in the organization. It provides information to bring harmony of efforts and unity of action. It helps to achieve cooperation and understanding among people and departments.
6. Control center
An office serves as a control center of the organization. It provides information to set standards. It measures actual performance based on on formation received from departments. It compares actual performance with standards to find out the differences. It helps managers to take corrective actions for control purposes.
An office serves as a control center of the organization. It provides information to set standards. It measures actual performance based on on formation received from departments. It compares actual performance with standards to find out the differences. It helps managers to take corrective actions for control purposes.
