Office management is very important for every organizations. It performs various functions such as planning, organizing, staffing, directing, coordinating and controlling in order to achieve the goals of the organization.
Some of the major functions of office management can be highlighted as follows:
Office management defines future road map of the office. It decides in advance about future activities of office. It sets objectives for the office and chooses actions to achieve those objectives. Office management is future oriented. It sets standards of performance for an office.
Organizing is another major function of office management. Office management assigns office jobs to people and positions. The steps taken are:
- It creates positions in office. Jobs are assigned to people and positions
- Authority and responsibility of each position is defined
- Coordination mechanism is established
3. Human resource management (Staffing)
Staffing is another important function of office management. It hires people to fill office positions. It is concerned with hiring, training, using and retaining people.
Office management guides and supervises office employees to perform job. It involves leading, communicating, motivating and coordinating.
Another key function of office management is controlling. It measures actual office performance with standards. Corrective actions are taken for deviations in office performance.
1. Planning
Office management defines future road map of the office. It decides in advance about future activities of office. It sets objectives for the office and chooses actions to achieve those objectives. Office management is future oriented. It sets standards of performance for an office.
2. Organizing
Organizing is another major function of office management. Office management assigns office jobs to people and positions. The steps taken are:
- It groups similar office jobs
- It creates positions in office. Jobs are assigned to people and positions
- Authority and responsibility of each position is defined
- Coordination mechanism is established
Staffing is another important function of office management. It hires people to fill office positions. It is concerned with hiring, training, using and retaining people.
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4. Directing
Office management guides and supervises office employees to perform job. It involves leading, communicating, motivating and coordinating.
5. Controlling
Another key function of office management is controlling. It measures actual office performance with standards. Corrective actions are taken for deviations in office performance.
